Workflow Rules and Automation Module for Perfex

Note: This is not a standalone application. This is a plugin for Perfex CRM. You have to install the Perfex – Powerful Open Source CRM to use this plugin.

Are you wondering how you can Empower your team to deliver the best work consistently?
You can now Automate repetitive Actions in your Workflow using Workflow Automation Module.

As Tasks transition from one Section of your Kanban board to Another, you most times want to perform some tasks such as Assigning Task in Testing Section to Tester, or append a Comment to the task or change Task Priority. This can become a daunting task when you have to do this same Action on 50s/100s of Tasks.

This is why we have build this module to empowers you and your team to go beyond traditional task management, putting the power of intelligent automation at your fingertips.

Beyond Tasks Management, You can now Automate Leads and Project Workflows as well.

You can Create Unlimited Rules and Actions for Any Section in your Workflow

What’s NEW

Lead Automation – New Features

Automate actions based on Leads status and ensure consistent follow up actions based on different Events such as (NEW LEAD IS ADDED, LEAD STATUS CHANGE, LEAD IS MARKED AS LOST, LEAD IS MARKED AS JUNK, OR WHEN LEAD IS CONVERTED TO CUSTOMER).

You can then perform some actions such as CREATE A NEW TASK, ADD A NOTE, ADD A NEW REMINDER or SEND A CUSTOM EMAIL.

Example 1: New Lead Welcome Trigger: New Lead Added Action: Send Email Value: Welcome email template with company information

Example 2: Status Change Notification Trigger: Lead Status Changes to “Qualified” Action: Send Email Value: Notification to sales team about qualified lead

Example 3: Lost Lead Follow-up Trigger: Lead Marked as Lost Action: Add New Task Value: “Schedule follow-up call with lost lead” task

Project Automation – New Features

Automate actions based on your project status and ensure consistent Action across your projects

You can Automate actions when (NEW PROJECT IS CREATED or PROJECT IS ON HOLD, PROJECT IS IN PROGRESS OR WHEN PROJECT IS FINISHED)

You can then perform some actions such as CREATE A NEW TASK, START A NEW DISCUSSION, ADD A NEW MILESTONE or SEND A CUSTOM EMAIL.

Example 1: New Project Setup Trigger: New Project Added Action: Add New Milestone Value: Initial project setup milestone with 30-day timeline

Example 2: Status Change Notification Trigger: Project Status Changes to “In Progress” Action: Send Email Value: Notification to project team about project start

Example 3: Project Milestone Creation Trigger: Project Status Changes to “Planning” Action: Add New Milestone Value: Project planning phase milestone with specific dates

Key Features

• Create custom Workflow Automation Rules
• Create process that run themselves with automated actions on Task as they move from one section to another
• Because you can create Unlimited Rules for a SECTION, You can Control what actions are triggered and in what order/sequence
• Keep working going : performs unlimited instant actions on tasks at the same time such as Task Assignment, Comments with @User, Reminder, Checklist Item, Priority, Mark as Complete and lots more
• Stay Organised and Increase efficiency
• Unlimited Lead Automation Rules based on When New Lead is Added, Lead Status change or when Lead is converted to customer.
• Unlimited Project Automation Rules

Configure Rule, Automate Action

Create a set of rules that trigger automatically as tasks transition between sections (Not Yet Started, In Progress, Awaiting Feed back, Testing, Complete) or any custom you have.

Create a set of rules that trigger automatically as Leads transition from one status to Another (When New Lead is Added, When Lead is marked as Lost, When Lead is marked as Junk, When Lead converts to customer)

Create a set of rules that trigger automatically when Project traction from one status to another (Add Milestones, New Task, Create Discussion e.t.c)

Design your rules according to your business needs e.g as when task moves to Testing, Assign to a Tester or attach a comment or do both.

Create processes that run themselves

Move Faster and Experience a surge in productivity as routine tasks are automated.

Installation

Included Documentation will help you upload and activate the module inside Perfex CRM.

DEMO

DEMO

Admin Username

testadmin@gmail.com

Password

password@1234

Support

Please send an email from Support page for any issues, questions or suggestions. To save time and get quick feedback, please don’t ask for support in comments section.

VERSION HISTORY

Version 1.0.2 – 5th May 2025

New Features and Improvement Updates

Newly Added - Lead Automation 

Newly Added - Project Automation 

Fixed : Changed relation issue when you add Due Date Automation on Task Automation 

Version 1.0.1 – 1st February 2024

Improvement Updates

 NEW ADDED - Display Automated Action Value 

 FIXED - Comment length (Now Unlimited) 

 IMPROVED - Reminder dates