University Exam And Timetable Management System

A complete Laravel-based solution for universities, colleges, and educational institutions to manage examinations, generate conflict-free timetables, allocate students to seats automatically, assign invigilators, and produce professional reports.

Features

Core Features

Smart Dashboard

A modern dashboard that gives administrators an overview of the entire examination system. Includes

• Total Students
• Total Courses
• Total Programs
• Total Departments
• Total Faculties
• Total Examination Venues
• Total Exams
• Total Seats Generated
• Charts and statistics
• Academic calendar overview

Academic Structure Management

Manage the entire academic hierarchy.

Faculties

Create and manage faculties.

Departments

Organize departments under faculties.

Programs

Manage diploma, degree, and postgraduate programmes.

Levels

Configure academic levels such as Level 100 to Level 400.

Academic Years

Create and activate academic years.

Semesters

Manage semester settings.

Student Management

Complete student management module. Features include

• Student registration
• Bulk student import via CSV
• Student search
• Student profile management
• Programme assignment
• Academic level assignment
• Student status management
• Active, Graduated, Withdrawn support

Lecturer Management

Manage lecturers with ease. Features include

• Lecturer profiles
• Department assignment
• Teaching load
• Credit hour management
• Course allocation

Course Management

Powerful course management. Features

• Course creation
• Credit hours
• Programme mapping
• Lecturer assignment
• Semester assignment
• Academic year support

Examination Management

Create and manage examinations. Features

• Examination creation
• Course selection
• Date and time scheduling
• Duration management
• Multiple examination sessions
• Examination editing
• Examination cancellation

Intelligent Timetable Generator

Automatically generates examination timetables. Features

• Automatic scheduling
• Conflict detection
• Lecturer clash prevention
• Venue clash prevention
• Preview before publishing
• Multiple timetable regeneration
• Optimized scheduling algorithm

Venue Management

Manage examination halls and venues. Features

• Unlimited venues
• Seating capacity
• Row configuration
• Column configuration
• Building information
• Venue availability

Advanced Seat Allocation System

One of the strongest features of the system. Supports multiple seating algorithms.

Random Mixed Seating

Students are randomly distributed across venues.

Course Spaced Seating

Students taking the same course are separated intelligently.

Checkerboard Seating

Alternating seating arrangement to minimize cheating.

Grouped Programme Seating

Students can be grouped according to programme.

Sequential Seating

Traditional row-by-row seating.

Round Robin Distribution

Balanced student distribution across venues.

Custom Gap Seating

Configure row and column spacing between students. Additional features

• Automatic seat numbering
• Seat labels
• Seat regeneration
• Simulation mode
• Undo last allocation
• Manual drag-and-drop seat movement
• Seat swapping
• Live seat management

Seating Simulation

Preview seat allocation before saving. Shows

• Venue utilization
• Capacity usage
• Heat maps
• Distribution statistics
• Rule validation

Invigilator Management

Assign lecturers as invigilators automatically. Features

• Automatic assignment
• Manual assignment
• Chief invigilator selection
• Conflict prevention
• Multiple invigilators per venue
• Lecturer availability checks

Conflict Detection

Automatically detects scheduling problems. Checks include

• Venue conflicts
• Lecturer conflicts
• Student conflicts
• Duplicate allocations
• Double bookings

Calendar Integration

Integrated examination calendar. Features

• Monthly calendar
• Examination events
• Academic activities
• Public holiday support
• FullCalendar integration

Reports

Generate comprehensive reports. Includes

• Examination reports
• Venue reports
• Student seating reports
• Invigilator reports
• Programme reports
• Department reports
• Course reports

PDF Export

Generate professional PDF reports. Examples

• Examination timetable
• Seating plans
• Student seat slips
• Invigilator schedules
• Examination reports

Excel Export

Export data into Excel. Supports

• Students
• Courses
• Seating
• Timetables
• Reports

Audit Trail

Track every important activity. Logs include

• Record creation
• Updates
• Deletions
• Seat generation
• Timetable generation
• User actions

Settings Module

Highly configurable. Settings include

• Seating strategy
• Invigilators per venue
• Student credit hours
• Lecturer credit hours
• Seat numbering format
• Randomization strength
• Maximum students per row
• Row spacing
• Column spacing
• Chunk processing size
• Simulation mode
• Regeneration permissions

User Roles & Permissions

Powered by Spatie Permission. Supports

• Super Administrator
• Administrator
• Examination Officer
• Lecturer
• Student

Role-based access control ensures users only access permitted modules.

Search & Filters

Advanced filtering across the system. Filter by

• Academic year
• Semester
• Programme
• Faculty
• Department
• Course
• Venue
• Examination date

Notifications

Supports queue-based notifications for large operations. Examples

• Timetable publication
• Examination updates
• Email notifications

Bulk Operations

Save time with batch processing. Supports

• Bulk student import
• Bulk seat generation
• Bulk timetable generation
• Bulk course assignment

Performance Optimizations

Designed for institutions with thousands of students. Features

• Queue support
• Chunk processing
• Optimized database queries
• Lazy loading
• Transaction support
• Large dataset handling

Security Features

• Authentication
• Authorization
• CSRF protection
• Validation
• Secure file handling
• Audit logs
• Transaction-safe operations

Technology Stack

• Laravel 12/13
• PHP 8.3+
• MySQL
• Bootstrap 5
• Alpine.js
• FullCalendar
• Chart.js
• DomPDF
• Vite

Ideal For

• Universities
• Colleges
• Technical Universities
• Polytechnics
• Professional Training Institutes
• Examination Boards
• Distance Learning Institutions

Requirements

System Requirements

To install and run the Exam & Timetable Management System, your server must meet the following requirements:

Server Requirements

• PHP 8.3 or later
• MySQL 8.0+ or MariaDB 10.6+
• Apache 2.4+, Nginx, or LiteSpeed
• Composer 2.x
• SSL certificate (recommended)

Required PHP Extensions

• BCMath
• Ctype
• cURL
• DOM
• Fileinfo
• JSON
• Mbstring
• OpenSSL
• PDO
• PDO MySQL
• Tokenizer
• XML
• ZIP

Database

A pre-configured SQL database is included with the application.

• Import the SQL file located in the db/ folder.
• Update your database credentials in the .env file.
• No manual database creation or migration is required for the initial installation.

Web Browser Support

The application is fully compatible with modern browsers, including:

• Google Chrome
• Microsoft Edge
• Mozilla Firefox
• Safari
• Opera

Recommended Server Configuration

• PHP Memory Limit: 256 MB or higher
• Max Execution Time: 300 seconds
• Upload Max Filesize: 64 MB or higher
• RAM: 4 GB minimum (8 GB recommended)

Instructions

Installation Note

The package includes:

• Complete Laravel source code
• Pre-configured SQL database (db/database.sql)
• Documentation
• Assets and dependencies

To install:

1. Upload the project files to your server.
2. Create a new MySQL database.
3. Import the SQL file from the db/ folder.
4. Configure the .env file with your database credentials.
5. Log in using the administrator account provided in the documentation.

Default Administrator Login

Important: For security reasons, it is strongly recommended to change the default administrator password immediately after your first login.