SpotVibe - Sports Venue Booking System

🚀 Launch Your Own Multi-Vendor Sports Venue Marketplace with Dynamic Pricing & Double-Entry Accounting

SpotVibe is a premium, enterprise-grade Multi-Partner Sports Venue Booking, Dynamic Pricing & Accounting Platform crafted explicitly for sports facility owners, futsal arenas, tennis clubs, and trending pickleball complexes. Designed to transform single-venue management into a scalable Multi-Vendor Sports Marketplace, this self-hosted solution empowers platform owners, venue partners, and finance teams to take absolute control of venue operations, dynamic hourly scheduling (peak vs. off-peak & weekend rates), promotional campaigns, smart platform coupons, automated double-entry accounting, tax compliance, partner settlements, and payouts—without paying recurring monthly software fees.

💡 Turn Sports Court Booking Into a Profitable SaaS Business

With SpotVibe, you aren't just buying a court booking script—you are launching an Airbnb or OpenTable for sports venues with built-in yield management and enterprise financial management. Invite independent venue owners to list their courts, automate peak-hour surge pricing, launch targeted marketing coupons, automate tax calculations, reconcile partner earnings, and take your business global.

• 💰 Multiple Revenue Streams: Earn commission on every booking, charge partner listing subscriptions, or sell featured court placements and prime-time slots.
• ⚡ Multi-Tier Dynamic Hourly Pricing: Maximize court revenue with weekday baseline rates, custom weekend rates, and configurable weekday/weekend peak-hour surge rates.
• 🎟️ Smart Coupons & Partner Campaigns: Run platform-funded coupons (fixed or percentage with max discount caps) and partner promotional campaign windows with real-time visual badges (Weekend, Peak, Promo).
• 📊 Full Double-Entry Accounting: Standardized Chart of Accounts (1xxx-5xxx), automated journal entries on bookings, platform discounts, payouts, and refunds, plus General Ledger and Trial Balance reports.
• 🏛️ Flexible Tax Management: Support for Inclusive and Exclusive VAT/GST tax rules with venue/partner-level overrides.
• 🧾 Standardized Invoices & Receipts: Crystal-clear itemized breakdowns for subtotals, promotional discounts, taxes, and paid amounts (printable HTML and PDF download).
• 🌐 100% Multilingual Coverage: Complete native translation across 8 languages (EN, VI, ES, FR, IT, AR with RTL, MK, SQ) with an admin translation manager supporting 50 ISO languages.
• 🏷️ 100% Self-Hosted & White-Label: Pay once, own forever. Keep 100% of your earnings with zero monthly software or license fees.

🌟 Key Platform Capabilities & Business Highlights

• 🏆 Universal Multi-Sport Support: Perfectly configured for Pickleball, Padel, Tennis, Futsal, Badminton, Basketball, Squash, Volleyball, and multi-sport complexes.
• 👥 Quad-Panel Role Architecture: Dedicated, role-isolated portals for Super Admins (Platform Owner), Accountants (Finance Team), Venue Partners (Facility Managers), and End Customers (Players).
• ⚡ Multi-Tier Dynamic Hourly Pricing Engine: Configure weekday standard rates, dedicated weekend rates, and customizable weekday & weekend peak hours with automatic rate calculation.
• 🎟️ Partner Promotional Campaigns: Allow venue partners to launch custom promotional campaigns with date ranges, specific discount hours, and live visual court badges.
• 🏷️ Platform-Funded Smart Coupons: Super admins can issue fixed ($) and percentage (%) promo codes with maximum discount caps, minimum order spends, and usage restrictions—100% platform-absorbed to protect partner earnings.
• 📊 Enterprise Double-Entry Accounting: Automated journal entries on booking payments, platform discounts, partner payouts, and refunds; manual journal entry creation with debit/credit balance checks; General Ledger & Trial Balance.
• 🏛️ Comprehensive Tax Engine: Configure Inclusive or Exclusive tax calculation modes, venue and partner tax overrides, company Tax ID / VAT settings, and transparent live tax breakdowns.
• 🤝 Partner Settlement & Reconciliation: Automated periodic statement batches tracking gross bookings, platform fees, net payable amounts, historical payouts, and rolling closing balances.
• 📅 Interactive Visual Scheduler: Real-time slot reservation system with conflict prevention, custom time increments, and automated unpaid slot release.
• 🧾 Standardized Invoices Hub: Unified invoice browser with KPI summary cards, itemized revenue breakdowns, instant printable PDF/HTML receipts, and bulk CSV/Excel exports.
• 💳 Integrated Multi-Gateway Payments: Secure checkout with Stripe and PayPal, complete transaction logging, and automated customer order history.
• ✉️ Interactive SMTP Diagnostics & Contact Auto-Reply: Real-time unsaved credential test mailer in Admin with smart troubleshooting hints, and automated brand-aligned confirmation emails for public contact form submissions.
• 🌐 Global Localization & RTL: Built-in dynamic translation management supporting a 50-language catalog with JSON import/export, native RTL layouts, and multi-currency formatting.

💎 Why SpotVibe is the #1 Choice for Sports Marketplaces

• ⚡ Advanced Yield & Dynamic Hourly Pricing: Charge higher rates during peak hours (e.g., 6 PM - 10 PM) and weekends while offering competitive off-peak rates to maximize court occupancy and overall revenue.
• 🎟️ Smart Marketing Tools (Coupons & Campaigns): Attract new players and retain loyal regulars with flexible discount coupons and promotional campaigns. Platform discounts are automatically tracked in accounting so partners receive their full agreed payout without friction.
• 📊 Built-in Double-Entry Accounting: Complete financial integrity out of the box. Every transaction is automatically balanced across assets, liabilities, revenue, and expense accounts with complete General Ledger audit trails.
• 🏛️ Multi-Rate Tax Management: Easily handle local and international tax laws with Inclusive/Exclusive VAT or GST rates and venue-specific overrides.
• 🏢 Dedicated Venue Partner Portal: Facility owners get their own private administrative panel to manage courts, galleries, dynamic pricing tiers, promotional campaigns, review settlement statements, and track daily income.
• 🤝 Automated Partner Settlements: Streamline partner payouts and reconciliation with period-based closing balance tracking and printable PDF settlement statements.
• 🧾 Centralized Invoices Hub & PDF Receipts: Real-time financial KPI overview widgets, instant printable PDF/HTML booking receipts, and bulk CSV/Excel exports.
• 💵 Multi-Channel Payout Workflow: Seamless withdrawal management supporting Direct Bank Transfers, PayPal, and Stripe Connect.
• 🌐 Dynamic Translation System (50 Languages): Full admin UI to manage, create, edit, import & export language packs in JSON format — supporting a catalog of 50 ISO-standard languages with 100% active coverage across 8 languages.
• 💱 Enhanced Multi-Currency Engine: Native local currency symbol support (MKD, RSD, BGN, VND, AED & more) with configurable prefix/suffix positioning per currency.
• 🛠️ 3-Step Automated Web Installer: Get your platform live in under 3 minutes with our step-by-step automated installer wizard.

🎮 Live Demo & Testing Credentials

We highly recommend testing the SpotVibe platform before purchasing to experience the frictionless booking flow, dynamic hourly pricing, promotional badges, smart coupon checkout, double-entry accounting ledger, and powerful admin panels.

🔗 Main Application URL

Experience the platform here: https://demo.spotvibe.themesrabilo.com

🔐 Access Credentials for Testing

Explore all role perspectives within the system (Note: The demo database is refreshed every 24 hours):

• 1. Super Admin Panel (Platform Owner): Full control over partners, venue approvals, dynamic pricing, coupons, accounting ledger, taxes, settlements, payout requests, global settings, multi-currency, and system analytics. URL: https://spotvibe.themesrabilo.com/admin Email: admin@spotvibe.com Password: password
• 2. Accountant Role (Finance & Audit): Access dedicated to financial resources: Chart of Accounts, Journal Entries, General Ledger, Trial Balance, Taxes, Invoices, and Partner Settlements. URL: https://spotvibe.themesrabilo.com/admin Email: accountant@spotvibe.com Password: password
• 3. Partner Portal (Venue Owner): Dedicated panel for facility owners to manage courts, set weekday/weekend and peak rates, run promotional campaigns, view bookings, review settlement statements, and request earnings payouts. URL: https://spotvibe.themesrabilo.com/partner Email: partner1@spotvibe.com Password: password
• 4. Customer Portal (Player Booking Experience): Test real-time slot reservations, dynamic pricing rates, visual badges (Weekend, Peak, Promo), coupon code discounts at checkout, user dashboard, and PDF invoice downloads. URL: https://spotvibe.themesrabilo.com/login Email: customer@spotvibe.com Password: password

🔄 Changelog

Version 3.1.0 (Release Date: 2026-10-09)

-  Interactive "Send Test Email" action in Admin Email Settings with live SMTP diagnostics.
-  Customer auto-reply confirmation email (`contact_confirmation`) for contact form submissions.
-  100% translation coverage for Email Settings across all 8 active languages.
-  SMTP password masking and persistence in Admin Email Settings.
-  Mailer runtime scheme compatibility (`smtps`/`smtp`) and cache purging.
-  Contact form dual-delivery and customer Reply-To header support.
-  Resolved invalid MAC decryption errors on demo database reset.

Version 3.0.0 (Release Date: 2026-09-22)

-  Multi-Tier Dynamic Hourly Pricing: Weekday baseline rates, custom weekend rates, and configurable weekday & weekend peak hours per court with automatic rate resolution.
-  Partner Promotional Campaign Engine: Venue partners can configure promotional hourly rates across custom date windows and daily hours, complete with real-time visual status badges (Weekend, Peak, Promo) on court tables.
-  Platform-Funded Smart Coupons: Fixed Amount ($) and Percentage (%) promo codes with maximum discount caps, minimum order spends, and usage restrictions. Discounts are 100% platform-absorbed to protect partner net earnings.
-  Double-Entry Accounting for Coupons: Automated journal entries posting platform discounts to marketing/promotion expense accounts and balancing platform liability.
-  Standardized Invoices & Revenue Itemization: Clear itemized breakdowns for court subtotal, promotional discounts, taxes, and paid amounts across printable HTML receipts and downloadable PDF invoices.
-  100% Multilingual Localization Coverage: Full translation across all 8 active languages: English, Vietnamese, Spanish, French, Italian, Arabic (RTL), Macedonian, and Albanian.
-  Redesigned responsive coupon management form and administrative interfaces.
-  Standardized form labels and translations across Admin and Partner portals.
-  General bug fixes and UI performance optimizations.

Version 2.2.0 (Release Date: 2026-08-19)

-  Double-Entry Accounting Module: Standardized Chart of Accounts (COA 1xxx-5xxx), automated journal entries on bookings/payouts/refunds, manual journal entries with debit/credit balance validation, General Ledger audit trails, and Trial Balance reports.
-  Comprehensive Tax Engine: Configurable Inclusive & Exclusive tax rate models (VAT, GST, Sales Tax), venue-level and partner-level tax overrides, company Tax ID settings, and live checkout tax breakdowns.
-  Centralized Invoices Hub: Unified invoice browser for Super Admins and Partners, real-time KPI overview widgets, instant printable PDF/HTML receipts, and bulk CSV/Excel exports.
-  Partner Settlement Statements: Automated periodic financial reconciliation batches calculating gross booking totals, platform commission deductions, net partner payouts, and rolling closing balances.
-  Dedicated Accountant Role: Granular RBAC permissions and policies covering all accounting, tax, settlement, and invoicing resources.
-  Multilingual localization for all new financial and tax interfaces across 8 languages (EN, VI, ES, FR, IT, AR, MK, SQ).
-  Automated Chart of Accounts seeding on installation and database migrations.
-  Resolved Carbon date casting and timezone formatting in partner settlement operations.

Version 2.1.0 (Release Date: 2026-08-12)

-  Dynamic Translation & Language Management System: 50 ISO-standard language catalog with admin UI to create, edit, import & export language packs (JSON).
-  New complete language packs: Macedonian (mk) and Albanian (sq).
-  Enhanced Multi-Currency Engine: native local currency symbol support (MKD, RSD, BGN, VND, AED, etc.) with configurable prefix/suffix positioning.
-  Comprehensive localization coverage across venue listing, partner profile, booking flow, checkout, and confirmation pages.
-  User-friendly error masking for Stripe & PayPal gateway exceptions.
-  Resolved Cookie Consent banner rendering issue on first-time page load.
-  Minor admin panel localization string corrections.

Version 2.0.0 (Release Date: 2026-07-24)

-  Complete system upgrade to support Multi-Partner / Multi-Vendor Marketplace business models.
-  Dedicated Partner Management Portal with isolated dashboards, venue/court management, and earnings tracking.
-  Partner Payout Request System supporting Bank Transfers, PayPal, and Stripe Connect.
-  Integrated Booking Invoice & Receipt Engine (Automated PDF & Printable HTML invoices).
-  Global Multi-Currency Management (configurable currency codes, symbols, positions, and formatting).
-  Multi-Language translation across 6 languages (EN, ES, FR, IT, VI, AR) with native RTL support.
-  Strict panel routing and role middleware isolation between Super Admins, Partners, and Customers.

Features

⚡ Core Business & Platform Features

🌟 Frontend & Customer Experience

• Frictionless Real-Time Booking: Customers can instantly view open slots, filter by date/sport, and confirm bookings without page reloads.
• Real-Time Dynamic Pricing Badges: Transparent visual badges on court time slots displaying Weekend, Peak Hour, and Promotional campaign status.
• Instant Coupon Checkout: Players easily apply platform promo codes with live discount calculation, clear caps, and order summary itemization.
• Smart Search & Category Filters: Instantly filter courts by sport types (Pickleball, Futsal, Tennis, Basketball) and specific dates.
• Self-Service Customer Dashboard: Players manage reservations, track booking statuses, download PDF invoices, and view order history.
• Interactive Ratings & Reviews: Verified post-booking customer reviews build genuine trust across listed venues.
• Automated Contact Inquiry Confirmation: Instant branded auto-reply email sent to players upon submitting public contact inquiries.
• Mobile-First Responsive UI: Delivers a fast, native-app-like experience across all smartphones and tablets.

💼 Dedicated Partner Portal (Venue Owners)

• Isolated Partner Panel: Venue owners independently manage their own venues, courts, opening hours, descriptions, and galleries.
• Multi-Tier Dynamic Hourly Pricing: Set weekday baseline rates, custom weekend rates, and custom weekday/weekend peak-hour pricing per court.
• Partner Promotional Campaigns: Launch seasonal discounts and flash sales with custom date windows and promotional hourly rates.
• Real-Time Court Badging: Automatically displays Weekend, Peak, and Promo status tags in court management tables.
• Real-Time Earnings Analytics: Monitor daily income, total court bookings, completed reservations, and payout balances.
• Settlement Statements & Reconciliation: Audit periodic financial statements, view gross bookings, platform fee deductions, and rolling closing balances.
• Multi-Channel Payout Requests: Easily submit payout requests to platform admin via Bank Transfer, PayPal, or Stripe Connect.

📊 Double-Entry Accounting, Taxes & Financial Management

• Double-Entry Accounting Engine: Standardized Chart of Accounts (Assets, Liabilities, Equity, Revenue, Expenses) with automated journal entries on bookings, payouts, and cancellations.
• Automated Coupon Discount Accounting: Platform-funded coupon discounts are automatically posted to marketing expense accounts without reducing partner net earnings.
• General Ledger & Trial Balance: Comprehensive transaction audit trail with running balances, account filters, and real-time financial reporting.
• Flexible Multi-Rate Tax Engine: Configure Inclusive or Exclusive tax modes (VAT, GST, Sales Tax) with venue & partner overrides and company tax ID display.
• Partner Settlement Statements: Generate periodic reconciliation batches with gross booking totals, platform fee deductions, payout history, and closing balance tracking.
• Dedicated Accountant Role: Strict role-based policies and permissions dedicated exclusively to accounting and financial operations.

👑 Super Admin & Marketplace Operations

• Platform Smart Coupons Engine: Create and manage Fixed Amount ($) or Percentage (%) coupons with maximum discount caps, minimum order spend, and total usage limits.
• Standardized Invoices Hub: View, filter, and manage all platform invoices with revenue KPI widgets, detailed tax/discount breakdowns, and bulk CSV/Excel exports.
• Live SMTP Connection Diagnostics: Real-time unsaved credential test sender with smart diagnostic hints for hassle-free email server verification.
• Partner Verification Workflow: Approve, verify, or suspend partner registrations with status management (Pending, Approved, Suspended).
• Smart Visual Scheduler & Calendar: Interactive master dashboard natively prevents double-bookings and scheduling overlaps.
• Integrated Payment Gateways: Native Stripe and PayPal checkout integration with automated payment logging.
• Full CMS & Blog Module: Build custom pages, landing pages, blog posts, categories, and manage inquiry messages.

🌐 Technology, PDF Invoices & Global Readiness

• Ultra-Fast & Secure Architecture: Optimized high-performance web infrastructure ensuring instant slot loading, enterprise-grade data protection, and smooth user experience.
• 100% 8-Language Localization: Complete translation coverage across English, Vietnamese, Spanish, French, Italian, Arabic (RTL), Macedonian, and Albanian.
• Standardized PDF & Printable Invoices: Automated PDF receipt generation with detailed itemization downloadable by customers, venue partners, and admins.
• Global Multi-Currency Engine: Configure dynamic currency codes, symbols, symbol positions, and decimal formatting.
• Dynamic Translation System (50 Languages): Full admin UI to manage, import & export language packs (JSON) from a catalog of 50 ISO-standard languages.
• Automated Slot Timeout Release: Automatically releases unpaid reservation slots after a configurable period to prevent slot blocking.
• QR Code Check-in System: Instant booking ticket reference and verification via generated QR codes.

Requirements

💻 Technical Requirements & Server Compatibility

SpotVibe is engineered on a lightweight, high-performance PHP architecture designed for maximum hosting compatibility and easy server deployment.

⚙️ Server Requirements

• PHP Version: PHP 8.3 or higher (strictly required).
• Database Engine: MySQL 8.0+ or MariaDB 10.5+ (also fully supports SQLite).
• PHP Extensions: Standard Extensions (PDO, OpenSSL, Mbstring, BCMath, Ctype, JSON, Tokenizer, XML, cURL, Fileinfo, GD or ImageMagick).
• Web Server Compatibility: Works smoothly on Apache, Nginx, LiteSpeed, or IIS.

🚀 Effortless Automated Web Installation

• Zero Coding Knowledge Required: Comes with a user-friendly, step-by-step Web Installation Wizard.
• Automated Setup: Simply enter your database credentials in the browser wizard to install the system in under 3 minutes.
• Shared & VPS Hosting Ready: Runs seamlessly on cPanel, DirectAdmin, Plesk, or any standard Linux server.

Instructions

🛠️ Effortless 5-Minute Web Installation

SpotVibe is designed for venue owners and entrepreneurs, not just developers. Our built-in 3-Step Web Installation Wizard makes deploying your new sports venue booking platform as simple as clicking a few buttons. Absolutely no terminal commands or advanced coding knowledge is required.

1. Upload: Upload the provided .zip source code directly to your server's root or public_html directory and extract it.
2. Database: Create a fresh, empty MySQL database inside your hosting control panel (cPanel, DirectAdmin, Plesk, etc.).
3. Launch Wizard: Navigate to your domain (e.g., yourdomain.com) in any standard web browser.
4. Automated Setup: Follow the intuitive on-screen prompts to connect your database and securely create your Super Admin account.
5. Go Live: Log in to your brand-new dashboard, add your first venue or invite court partners, set your dynamic pricing, and start accepting online bookings instantly!

📚 Comprehensive Documentation Included: A step-by-step offline HTML & User Guide documentation is included in your main download package. It covers everything from initial server configuration, multi-currency settings, transactional SMTP email setup, to Cronjob scheduling.