RefTrack - Laravel Patient Referral System

RefTrack is a high-performance patient referral management system built on Laravel. It is specifically designed for specialist doctors (Cardiology, Neurology, Orthopedics, etc.) to bridge the gap between General Practitioners (GPs) and specialists.

Statistics show that nearly 45% of referred patients never visit the specialist, leading to significant revenue loss. RefTrack solves this by providing a robust workflow to track every lead from referral to appointment completion. Key Features

• Three-Level User Roles: Dedicated dashboards for Specialists (Admin), GP Doctors, and Front Desk staff.
• Referral Tracking: Monitor referral statuses (Pending, Accepted, Rejected, Completed) in real-time.
• Document Management: Securely upload and manage patient reports, prescriptions, and imaging files (PDF, JPG, PNG).
• Integrated Call Logs: Front Desk can log follow-up calls to ensure no patient falls through the cracks.
• Appointment Scheduling: Manage in-person, video, or phone consultations with ease
• Internal Messageing: Secure communication channel between GPs and Specialists regarding specific patients.
• Detailed Audit Logs: Track every action (logins, file downloads, status changes) with IP tracking and data diffs.
• Multiligual Support: Ready for global use with English, Spanish, French, German, and Italian.

Techinal Stack

• Framwork: Laravel 13.x
• Fronted: Blade Templates, Tailwind CSS, Alpine.js
• Database: MySQL 8.0+ / PostgreSQL
• Security: Two-Factor Authentication (2FA) support, Session management, and secure file storage.

What's included in the Download

• Full Source Code (Clean & Commented)
• Detailed HTML Documentation
• Sample .env configuration

Features

RefTrack is a high-performance patient referral management system built on Laravel 13. It is specifically designed for specialist doctors to bridge the gap between General Practitioners (GPs) and specialists.

• Granular Role & Permission Management: A robust RBAC (Role-Based Access Control) system allows the Specialist to manage exactly what GP Doctors and Front Desk staff can see and do.
• Real-Time Notification System: Users receive instant alerts for new referrals, status updates, and appointment scheduled via an integrated notification bell.
• ###b/b###Custom dashboards tailored for Specialists (Super Admin), GP Doctors (Referrers), and Front Desk (Operations).
• Advanced Document Management: Securely upload and manage patient reports, prescriptions, and imaging files with multi-file upload support.
• Integrated Call Logs: A dedicated module for Front Desk staff to log follow-up calls, ensuring no patient lead is lost.
• Appointment Management: Schedule and track in-person, video, or phone consultations directly within the app.
• Personalized User Profiles: Each user can manage their own profile, including avatar.
• Secure Internal Messaging: A private channel for GPs and Specialists to discuss patient cases securely.
• Comprehensive Audit Logs: Full transparency with activity tracking, including IP addresses and "before and after" data snapshots.
• Multilingual Support: Ready for global deployment with support for English, Spanish, French, German, and Italian.

Requirements

To run RefTrack, your server must meet the following technical specifications:

• PHP Version: 8.4 or 8.5 (Recommended)
• Database: MySQL 8.0+ or MariaDB 10.4+
• Web Server: Apache or Nginx
• PHP Extensions: BCMath, Ctype, Fileinfo, JSON, Mbstring, OpenSSL, PDO, Tokenizer, XML
• Composer: For managing PHP dependencies
• NPM/Node.js: Required only for compiling assets during the initial setup

Instructions

RefTrack is designed for easy installation. Follow these steps to get your system live:

1. Upload & Extract: Upload the source code .zip file to your server's public_html directory and extract it.
2. Environment Setup: Rename .env.example to .env and enter your Database credentials and Mail (SMTP) settings.
3. Install Dependencies: Run composer install --no-dev and npm install && npm run build via terminal.
4. Database Migration: Run php artisan migrate --seed to create tables and generate default roles and permissions.
5. Storage Link: Run php artisan storage:link to ensure patient documents and avatars are accessible.
6. Initial Setup: Visit your domain in the browser. You will be automatically redirected to the Setup Wizard to create your Specialist (Admin) account.