OfficeBox - Human Resource Management System

OfficeBox HRMS 2.0 – Human Resource Management System

OfficeBox HRMS 2.0 is a modern, powerful and customizable Human Resource Management System (HRMS) built with PHP 8.1+, CodeIgniter 4.5.5 and Bootstrap 5.3.3. It provides a complete solution for managing employees, attendance, working hours, leave, payroll, recruitment, performance, documents and employee lifecycle management from one centralized platform.

Version 2.0 is a major evolution of OfficeBox, introducing a modern Glassline Design Engine, granular role-based access control, advanced attendance and working-hour calculations, ZKTeco biometric integration, configurable payroll workflows, enhanced system settings and a more flexible enterprise-ready architecture.

Why OfficeBox HRMS 2.0?

OfficeBox is designed to bring essential HR operations into one centralized system. From employee onboarding to attendance, leave, payroll, recruitment, performance management and offboarding, HR teams can manage the complete employee lifecycle through a structured and permission-controlled interface.

• Complete Human Resource Management System
• Employee and workforce management
• Advanced attendance and working-hour management
• ZKTeco biometric integration
• Payroll and salary management
• Leave and holiday management
• Recruitment and Applicant Tracking System (ATS)
• Performance and training management
• Employee lifecycle and offboarding management
• Document generation and templates
• Granular Role-Based Access Control (RBAC)
• Modern Glassline user interface
• Configurable general and system settings
• Email and SMTP configuration
• Localization and multi-currency support
• Database backup and disaster recovery tools
• Web-based installation wizard

Complete Employee Management

Manage your workforce from a centralized employee management system. OfficeBox provides detailed employee profiles along with departments, designations, organizational hierarchy and employee lifecycle information.

• Employee profiles
• Departments and designations
• Organizational hierarchy
• Employee lifecycle management
• Employee documents
• Disciplinary and lifecycle records

Smart Attendance & Working Hours

OfficeBox provides detailed attendance and working-hour management with precise time calculations.

• Web-based employee clock
• Live attendance stopwatch
• Attendance matrix
• Total working hours
• Average working hours per day
• Present-day calculations
• Overtime calculations
• Monthly attendance calendar
• Daily punch logs
• First-in and last-out tracking
• Break duration tracking
• Attendance status tracking

ZKTeco Biometric Integration

OfficeBox supports ZKTeco biometric hardware for organizations that require physical biometric attendance management.

Two operating modes are supported:

• Hybrid Web & Biometric Mode – employees can use the web clock while biometric devices are also available.
• ZKTeco Exclusive Hardware Mode – attendance is handled through the physical biometric terminal and web clock access is disabled.

Device configuration includes IP address, port and communication key settings.

Powerful Payroll Management

OfficeBox includes a structured payroll system designed to connect payroll calculations with employee attendance and other HR transactions.

• Salary templates
• Allowances and deductions
• Loans and salary advances
• Bonuses
• Commissions
• Overtime
• Gratuity
• Monthly payroll processing
• PDF payslips

Payroll can work with attendance and working-hour information as part of the overall HR workflow.

Leave & Holiday Management

Manage employee leave policies, quotas, approvals and public holidays from one centralized module.

• Annual leave
• Sick leave
• Casual leave
• Maternity leave
• Paternity leave
• Bereavement leave
• Unpaid leave
• Leave quotas
• Carry-forward configuration
• Gender applicability
• Probation eligibility
• Multi-level approval workflow
• Public holidays

Recruitment & Applicant Tracking System

Manage recruitment activities and candidate pipelines through the integrated recruitment and ATS functionality.

• Candidate management
• Recruitment pipeline
• Applicant tracking
• Recruitment workflow management

Performance & Training

Support employee development with performance review and training management functionality, helping HR teams maintain structured employee development records.

Employee Lifecycle Management

OfficeBox supports employee lifecycle processes beyond recruitment and payroll, including employee records, lifecycle activities, disciplinary management and offboarding workflows.

Document Generator & Templates

Create and manage employee-related documents through centralized document categories and templates. OfficeBox supports multiple document categories for HR documentation and document generation.

Enterprise Role-Based Access Control

OfficeBox 2.0 includes granular Role-Based Access Control (RBAC) with 64 permissions across 12 functional modules.

Different user roles can be configured according to organizational responsibilities, while the Super Admin role remains protected as the highest-level system administration role.

Available roles include:

• Super Admin
• HR Admin
• HR Manager
• Payroll Manager
• Recruiter
• Department Manager
• Employee

Glassline Design Engine

OfficeBox 2.0 introduces a modern Glassline Design Engine designed to provide a consistent visual experience throughout the application.

The Visual Settings system allows administrators to customize the application’s visual identity, including:

• Primary and secondary colors
• Accent colors
• Surface and neutral colors
• Typography
• Shapes and border radius
• Spacing
• Live visual preview

The design system is applied consistently across the application’s pages, forms, tables, buttons, notifications and other interface components.

General Settings

Configure essential application and company settings through dedicated General Settings sections.

• Brand & Logos
• Localization & Multi-Currency
• Email & SMTP
• Working Days & Company Shifts
• Performance & Cache

System & Security Settings

OfficeBox includes dedicated system administration and security configuration tools.

• System and application configuration
• Security and IP access control
• License and verification
• Backup and disaster recovery
• Updates and server diagnostics

Email & SMTP Configuration

Configure application email delivery through SMTP settings, allowing the system to use your preferred mail server for HR and system communications.

Localization & Multi-Currency

Configure localization and currency-related settings according to your organization’s requirements.

Database Backup

OfficeBox includes database backup and disaster recovery functionality within the system administration environment.

Easy Web Installation

OfficeBox includes a guided web-based installer designed to simplify deployment.

1. Upload and extract the application files.
2. Open the installation URL.
3. Check system requirements and configure the database.
4. Enter the Envato purchase code and create the Super Admin account.
5. Complete migrations, database seeding and security locking.

Modern Technology Stack

• PHP: 8.1+
• Framework: CodeIgniter 4.5.5
• Frontend: Bootstrap 5.3.3
• Database: MySQL 5.7+ / MariaDB 10.3+
• Architecture: CodeIgniter 4 / PSR-4
• Design: Glassline Design Engine
• Biometric: ZKTeco hardware integration

Server Requirements

• PHP 8.1 or higher
• Recommended PHP 8.2 / 8.3
• MySQL 5.7+ or MariaDB 10.3+
• InnoDB database engine
• Apache with mod_rewrite or Nginx
• PHP extensions: intl, mbstring, mysqli, curl, gd, zip, xml, openssl and json
• Minimum 128MB PHP memory limit
• Writable application upload and storage directories

OfficeBox HRMS 2.0 Features at a Glance

Module Key Capabilities Employee Management Employee profiles, departments, designations, organization hierarchy Attendance Web clock, attendance matrix, punch logs, working hours, overtime Biometric ZKTeco hybrid and exclusive hardware modes Leave Leave types, quotas, approvals, carry-forward and holidays Payroll Salary, allowances, deductions, loans, bonuses, overtime and payslips Recruitment Candidate management and applicant tracking Performance Performance reviews and training management Documents Document categories, templates and document generation RBAC 64 granular permissions across 12 functional modules Design Glassline Design Engine with configurable visual settings Settings General settings, system settings, security, SMTP and localization Backup Database backup and disaster recovery tools

OfficeBox HRMS 2.0

One platform for employee management, attendance, biometric integration, leave, payroll, recruitment, performance, documents and HR administration.

OfficeBox HRMS 2.0 provides the foundation for organizations looking for a structured, configurable and modern human resource management solution built on CodeIgniter 4.

OfficeBox HRMS 2.0 – Modern HR Management. Centralized. Configurable. Enterprise Ready.