Gravity Forms (Word) Documents

SP Gravity Forms DOCx — turn every form submission into a finished Word document

Use Gravity Forms as the front-end to fill your own Microsoft Word (DOCX) templates with the values of each entry, and get a ready-to-send DOCX (and optionally HTML) file the moment the form is submitted. Every form can hold several independent feeds — one template per feed — so a single form can produce a contract, a confirmation letter and an invoice at once.

Built on the proven phpOffice/phpWord engine (bundled — nothing is fetched from a CDN). Generated files are mapped from your form fields, can be output as merge tags, attached to notification e-mails and downloaded through a secure, access-controlled handler with a per-entry token.

Why you’ll love it

• Fill Word templates automatically. Map your form fields onto the placeholders of an uploaded .docx template — the entry values are written straight into the document.
• ️ Several templates per form. Each form can hold multiple feeds, each with its own template, output filename and conditions.
• DOCX and/or HTML output. Generate a Word document, an HTML rendering, or both — per feed.
• ️ Image & signature placeholders. Map upload / post-image fields and the Gravity Forms Signature add-on onto image placeholders in the template.
• ️ Dynamic filenames. Name the generated file with merge tags (e.g. by an entry field), or leave it empty for an automatic, collision-free SHA1 name.
• Merge tags for links & paths. Drop the generated document’s URL or server path into confirmations, notifications and anywhere merge tags are available.
• ✉️ Attach to notifications. Tick a box per feed to attach the generated DOCX / HTML file to any Gravity Forms notification e-mail.
• Secure, access-controlled downloads. Files are never linked directly — they are streamed through an admin-post handler, released only to authorized users or via an unguessable per-entry token, and the output folder is sealed against direct web access.
• Always in sync. Regenerates on entry edit (incl. GravityView Edit Entry) and cleans up the files when entries or forms are deleted.
• Translatable. Text domain gravityforms_docx; German translation included, .pot template shipped.

How it works

1. Create a Word template and insert ${placeholder} tags where the form values should go.
2. On your form, add a DOCx feed and upload the template.
3. Map your form fields onto the template placeholders (text and image fields).
4. Choose whether to generate a DOCX, an HTML file, or both.
5. Submit the form — the finished document is generated instantly, linked on the entry, available as merge tags and (optionally) attached to your notifications.

Merge tags

• {gfdocs-docx-url-ID} — secure download URL of the DOCX file.
• {gfdocs-docx-file-ID} — absolute server path of the DOCX file.
• {gfdocs-html-url-ID} — secure download URL of the HTML file.
• {gfdocs-html-file-ID} — absolute server path of the HTML file.

The url tags carry the entry’s download token, so they work in confirmations and notification e-mails even for logged-out recipients.

Smart value handling

• Values are formatted the way Gravity Forms displays them (text, number, date, time, post and pricing fields).
• HTML is stripped down to line breaks; <br> becomes a Word line break.
• Multi-value fields are addressable per value as ${key:0}, ${key:1}, …

What’s included

• The plugin (feed add-on: templates, field mapping, DOCX / HTML generation, secure downloads).
• Bundled phpOffice/phpWord 1.4 (no external dependency).
• Example Word templates to get you started.
• English and German translations (text domain gravityforms_docx).
• Full documentation in English and German (README + feature overview).

Requirements & compatibility

• WordPress 5.0+ (tested on current 6.x / 7.0)
• Gravity Forms 2.10+
• PHP 7.4+

Changelog

4.0.3

• Completed the rename to “DOCx” (plugin, files, classes and text domain); added the missing plugin-header fields and hardened the code against the WordPress Plugin Check (escaping, sanitization, WP filesystem helpers).
• German translation renamed to the new text domain and a .pot template added.

4.0.2

• Generated files are now streamed through an access-controlled download handler (capability or per-entry token); the output directory is sealed against direct web access.

4.0.1

• Code-style refactoring and cleanup-routine bugfixes.

4.0.0

• Updated to WordPress 7.0, Gravity Forms 2.10 and phpOffice/phpWord 1.4.